AO3 News

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Open Doors header

P/K All the Way, a Star Trek Voyager fanfiction archive, is being imported to the Archive of Our Own (AO3).

In this post:

Background explanation

P/K All the Way was a Star Trek Voyager fansite that included a small fiction archive for stories dedicated to the pairing Tom Paris/Harry Kim. Although P/K All the Way is no longer online, the moderator wants the stories to remain available.

Open Doors will be working with Leigh to import P/K All the Way into separate, searchable collection on the Archive of Our Own.

We will begin importing works from P/K All the Way to the AO3 after October.

What does this mean for creators who had work(s) on P/K All the Way?

We will send an import notification to the email address we have for each creator. We'll do our best to check for an existing copy of any works before importing. If we find a copy already on the AO3, we will invite it to the collection instead of importing it. All works archived on behalf of a creator will include their name in the byline or the summary of the work.

All imported works will be set to be viewable only by logged-in AO3 users. Once you claim your works, you can make them publicly-viewable if you choose. After 30 days, all unclaimed imported works will be made visible to all visitors.

Please contact Open Doors with your P/K All the Way pseud(s) and email address(es), if:

  1. You'd like us to import your works, but you need the notification sent to a different email address than you used on the original archive
  2. You already have an AO3 account and have imported your works already yourself.
  3. You’d like to import your works yourself (including if you don’t have an AO3 account yet).
  4. You would NOT like your works moved to the AO3.
  5. You are happy for us to preserve your works on the AO3, but would like us to remove your name.
  6. You have any other questions we can help you with.

Please include the name of the archive in the subject heading of your email. If you no longer have access to the email account associated with your P/K All the Way account, please contact Open Doors and we'll help you out. (If you've posted the works elsewhere, or have an easy way to verify that they're yours, that's great; if not, we will work with the P/K All the Way mod to confirm your claims.)

Please see the Open Doors Website for instructions on:

If you still have questions...

If you have further questions, visit the Open Doors FAQ, contact the Open Doors committee.

We'd also love it if fans could help us preserve the story of P/K All the Way on Fanlore. If you're new to wiki editing, no worries! Check out the new visitor portal, or ask the Fanlore Gardeners for tips.

We're excited to be able to help preserve P/K All the Way!

- The Open Doors team and Leigh


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2018-10-17 12:00:49 -0400

OTW recruitment banner by Erin

Do you like planning events? Are you fluent in a language other than English? Or do you have an interest in fannish history? The Organization for Transformative Works is recruiting!

We're excited to announce the opening of applications for:

  • Communications Staff – Weibo Site Moderator - closing 24 October 2018 at 23:59 UTC
  • Communications Staff – Event Coordinator - closing 24 October 2018 at 23:59 UTC
  • Fanlore Staff - closing 24 October 2018 at 23:59 UTC
  • News Translation Volunteer - closing 24 October 2018 at 23:59 UTC

We have included more information on each role below. Open roles and applications will always be available at the volunteering page. If you don't see a role that fits with your skills and interests now, keep an eye on the listings. We plan to put up new applications every few weeks, and we will also publicize new roles as they become available.

All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist our email address in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.

If you have questions regarding volunteering for the OTW, check out our Volunteering FAQ.

Communications Staff – Weibo Site Moderator

The Communications committee is recruiting for a Weibo Site Moderator to manage the OTW's presence on Weibo, the Chinese social networking site.

Communications is the central information distribution arm of the OTW, responsible for the distribution of information internally to OTW personnel and externally to the general public, the media, fans, and other fannish organizations. Our staffers are also typically the first point of contact for someone interested in or wanting help from OTW.

The position of Weibo Site Moderator would be a good fit for someone who is fluent in Mandarin and English, has experience as a moderator, is familiar with using Weibo, and has about 4-5 hours of available time each week. If you would like to help us do outreach to Chinese language fandom communities, this is the position for you!

Applications are due Wednesday 24 October 2018 23:59 UTC

Communications Staff – Event Coordinator

Do you enjoy event planning? Have you ever celebrated International Fanworks Day? OTW Communications is looking for someone to help coordinate events large and small.

The Communications committee is the central information distribution arm of the OTW, responsible for the distribution of information internally to OTW personnel and externally to the general public, the media, fans, and other fannish organizations. Usually, that information is news-related, but sometimes it's celebration-related. The Event Coordinator is responsible for planning and executing organization-wide events throughout the year. Larger events include International Fanworks Day and the OTW's anniversary. Smaller events include single-day celebrations such as SysAdmin Day.

Applications are due Wednesday 24 October 2018 23:59 UTC

Fanlore Staff

Do you have an interest in fannish history? The Fanlore committee is recruiting for new staff members!

Fanlore staff members are responsible for dealing with all the behind the scenes stuff to ensure that Fanlore runs smoothly. We respond to questions and complaints; shape Fanlore policies, categories, and tutorials; assist Fanlore gardeners and other editors; promote Fanlore; and do our best to improve it and plan ahead. No extensive experience is required—only reliability, teamwork, and an interest in fannish history and Fanlore in particular. Join us!

Applications are due Wednesday 24 October 2018 23:59 UTC

News Translation Volunteer

Would you like to help translate OTW/AO3 news posts? We are looking for volunteers who can translate or beta news posts within five-day deadlines. If you enjoy working collaboratively, if you're fluent in a language other than English, if you’re passionate about the OTW and its projects, and want to help us reach more fans all around the world, working with Translation might be for you!

We particularly need people for Bengali, Croatian, Danish, Filipino, Finnish, Hebrew, Indonesian, Japanese, Latvian, Malay, Marathi, Serbian, Slovak, Slovenian, Turkish, Vietnamese and Welsh—but help with other languages would be much appreciated.

(Please note that our Czech, Dutch, French, German, Greek, Italian, Polish, European Portuguese, Spanish and Swedish teams are not accepting new members at this time.)

Applicants may be asked to translate and correct short text samples and will be invited to a chatroom interview as part of the selection process. More information about us can be found on the Translation committee page.

Applications are due Wednesday 24 October 2018 23:59 UTC

Apply at the volunteering page!


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Organization for Transformative Works Membership Drive, October 11–15, 2018

As our October fundraising drive comes to a close, we at the OTW are yet again blown away by your support and enthusiasm. We began the drive with the goal of raising US$130,00.00, and thanks to you, we've beaten that goal. With 7823 donors from 93 countries, we raised a total of US$193,068.87. Thank you!

Your donations make a difference. They allow us to continue our work with Open Doors, Legal Advocacy, Fanlore, Transformative Works and Cultures, and of course AO3. We can't tell you how grateful we are. And don't forget, even though the drive is over, you can still support the OTW. We accept donations year-round!


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Organization for Transformative Works Membership Drive, October 11–15, 2018

Do you love the Organization for Transformative Works? Do you love swag? Then we've got just the thing for you!

When you make a donation to the OTW, you can opt to receive a thank-you gift. There are lots to choose from! Show some love for your favorite OTW projects with fun project logo keychains--so whether you’re a fan of AO3, OTW’s Legal Advocacy, Fanlore, Transformative Works and Cultures, or Open Doors, there’s something just for you! Or you can celebrate them all at once with an OTW sticker set, which includes a full set of logos to decorate your stuff.

And for those of you who are fans of kudos, we have a brand new thank-you gift: a heart-shaped stress ball with the kudos logo on it!

Graphic depicting potential uses for the stress ball, reading:

Thank-you gifts are available for donations of US$50 and up. As your donation level increases, you become eligible for different tokens of appreciation. Check out our donations page for all the details.

You can also make a recurring donation. As a recurring donor, you can choose a set amount to donate to the OTW at set intervals. This way, you can save up for any thank-you gift you want! Just sign up using our recurring donation page, then contact the Development & Membership committee and let them know which item you’re working towards. Once your donations reach the required total, your items will be sent your way.

With any donation of US$10 or more, you can also choose to become a member of the OTW. That makes you eligible to vote in our Board elections, giving you an important say in the running of the organization. You can read more about voting and elections on our Elections website. Membership is valid for a year, so if you join today you’ll be able to participate in the 2019 election.

And don't forget about employer donation matching. Since the OTW is a registered non-profit organization in the United States, many American companies will match donations made by employees. That means that when you make one donation to the OTW, we get two! To find out if your company participates in a donation matching program, ask your employer or tax advisor.

Whether you’re a first-time donor or a frequent donor, your contributions mean everything to us. We wouldn’t exist without them. Please donate today!


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Organization for Transformative Works Membership Drive, October 11–15, 2018

As you may have noticed, Archive of Our Own recently upgraded its search engine. This change included a whole bunch of new highly requested features, and it wouldn’t have been possible without your donations!

One of the big highlights of this upgrade is the new easy-to-use exclusion filters. Don't want any trace of angst in your fluff? No problem! Just select "Angst" from the list of Additional Tags to exclude. If you can't find the tag you want to avoid in the provided lists, just type them into the "Other tags to exclude" field.

Want to get even more in-depth? There are some handy hidden search operators to help you find exactly what you're looking for.

It's thanks to you that we're able to operate and improve AO3. Everything from spam detection to new servers is paid for using money donated by people just like you. And it's your contributions that let us hire reliable contractors to help out our all-volunteer main coding team and make major changes like our search upgrade a reality! You can check out our latest budget post for more information on how your donations are being used and what we're hoping to accomplish with them in the near future.

And it’s not only AO3! While AO3 is the OTW's most visible and expensive project, we have a multitude of other projects that support fans and fanworks, and all of them need your support. Whether you’re a fan of our Legal Advocacy work, our Open Doors project, Fanlore, or Transformative Works and Cultures, you can help support them by donating today!


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Organization for Transformative Works: 2018 Budget Update

Earlier in the year, the Organization for Transformative Works (OTW) published its 2018 budget. With the end of the year drawing closer, we’d like to release an update on our financial activity for the remainder of the year, and how our plans have altered or progressed.

Our Finance team continues to track the OTW’s financial activity, prepare financial statements and reports, and ensure compliance with accounting standards and regulations. We’ve worked to improve and document our processes, help the OTW plan its financial future, and are close to concluding the annual audit of our 2017 financial statements.

Without further ado, here’s our updated budget for 2018 (download the budget spreadsheet for more information):

2018 Expenses

Expenses by program: Archive of Our Own: 73.9%. Open Doors: 0.3%. Transformative Works and Cultures: 1.7%. Fanlore: 2.2%. Legal Advocacy: 0.7%. Con Outreach: <0.1%. Admin: 13.5%. Fundraising: 7.7%.

Archive of Our Own (AO3)

US$176,374.10 spent; US$88,927.82 left

  • US$176,374.10 spent so far out of US$265,301.92 total this year, as of August 31, 2018.
  • 73.9% of the OTW's expenses go towards maintaining the AO3. This includes the bulk of our server expenses—both new purchases and ongoing colocation and maintenance—website performance monitoring tools and various systems-related licences (access all program expenses).
  • This year, we implemented a significant server overhaul costing about US$115,000. This overhaul focused on new database servers for AO3 works, comments, and activities, as well as a new server rack for them to live on. The new servers also increased our monthly colocation expenses, while the old machines are being repurposed as application servers, which generate the Archive's pages and serve them to users.
  • Previously, US$100,000 was budgeted for contractor services. However, testing, fixing bugs, and tweaking behavior for our Elasticsearch update took considerably longer than expected, giving us less time than we'd hoped to merge code written by contractors into our code base this year. Therefore, we chose not to contract out any more projects and focus on deploying the code we'd already paid for and that had been submitted by our volunteers.


US$5,277.80 spent; US$2,612.97 left

  • US$5,277.80 spent so far out of US$7,890.77 total this year, as of August 31, 2018.
  • Fanlore expenses are mostly its allocation of server purchase, maintenance and colocation costs, in addition to related licenses and Fanlore web domains (access all program expenses).

Transformative Works and Cultures (TWC)

US$2,520.54 spent; US$3,420.99 left

  • US$2,520.54 spent so far out of US$5,941.53 total this year, as of August 31, 2018.
  • Transformative Works and Cultures’ expenses are its allotment of server costs, as well as the journal’s publishing and storage fees (access all program expenses).
  • This year, hosting of the TWC issues will be moved offsite to a company that specializes in handling the open source software used by the journal, for an annual cost of US$1,500. There is also US$1,000 budgeted for travel to speak at the 2018 Fan Studies conference.

Open Doors

US$540.72 spent; US$468.42 left

  • US$540.72 spent so far out of US$1,009.14 total this year, as of August 31, 2018.
  • This year’s expenses for Open Doors are hosting, backup and domain costs for archives imported by Open Doors (access all program expenses).

Legal Advocacy

US$2,670.02 spent; US$0 left

  • US$2,670.02 spent so far out of US$2,670.02 total this year, as of August 31, 2018.
  • Legal’s expenses consist of filing fees and travel expenses for conferences and hearings. US$1,500 was spent in January to file a WIPO Dispute fee because someone else registered a domain address too similar to AO3’s. (access all program expenses).

Con Outreach

US$50.00 spent; US$0 left

  • US$50.00 spent so far out of US$50.00 total this year, as of August 31, 2018.
  • The OTW passed out flyers at the 2018 San Diego Comic Con (access all program expenses).


US$13,446.80 spent; US$14,100.00 left

  • US$13,446.80 spent so far out of US$27,546.80 total this year, as of August 31, 2018.
  • Our fundraising expenses consist of transaction fees charged by our third-party payment processors for each donation; thank-you gift purchases and shipping; and the tools used to host the OTW’s membership database and track communications with donors and potential donors (access fundraising expenses).


US$39,285.43 spent; US$9,313.15 left

  • US$39,285.43 spent so far out of US$48,598.58 total this year, as of August 31, 2018.
  • The OTW’s administrative expenses include hosting for our website, trademarks, domains, insurance, tax filing, and annual financial statement audits, as well as communication and accounting tools (access all admin expenses).

2018 Revenue

OTW revenue: April drive donations: 36.5%. October drive donations: 36.4%. Non-drive donations: 22.4%. Donations from matching programs: 4.2%. Interest income: 0.1%. Royalties: 0.4%

  • The OTW is entirely supported by your donations—thank you for your generosity!
  • We receive most of our donations each year in the April and October fundraising drives, which together should account for about 73% of our income in 2018. We also receive donations via employer matching programs, royalties, Amazon Smile, and PayPal Giving Fund, which administers donations from programs like Humble Bundle. If you'd like to support us while making purchases on those websites, please select the Organization for Transformative Works as your charity of choice!
  • Given your generosity in previous years, we have a healthy amount in reserves, which we plan to keep in store for a rainy day. Thanks to this, we can explore alternative revenue sources to supplement your donations. The Finance team and the OTW board have decided on a conservative investment portfolio for a small portion of our funds to start with, which will place the initial investment at as low a risk as possible. This move is long overdue, and we're currently working on creating a solid policy regarding investment and usage of our reserves in place.
  • The reserves also help bolster us in years when we're planning larger than usual purchases. As mentioned earlier, we have already replaced our old server hardware, and had to withdraw money from reserves to aid in the purchase of servers. However, with the revenue from the rest of the year, which includes the October drive, the net amount used from reserves should be US$30,000.
  • US$213,449.59 received so far (as of August 31, 2018) and US$356,775.34 projected to be received by the end of the year.

US$213,499.59 donated; US$143,275.75 left

Got questions?

If you have any questions about the budget or the OTW's finances, please contact the Finance committee. We will also be hosting an open chat to answer any questions you may have. This chat will take place in our public chatroom on October 14th from 6 to 7PM UTC (what time is that in my timezone?).

Here is the link to the chatroom. Come chat with us, and bring your questions!

To download the OTW’s updated budget for 2018 in spreadsheet format, please follow this link.


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Banner by caitie of a newspaper with the name and logos of the OTW and its projects on the pages.

I. Happy Anniversary!

There were two major anniversaries this September. The first one was the 11th anniversary of the founding of the OTW. Communications celebrated this with some fun graphics and a scavenger hunt trivia contest where people searched for information about the OTW's projects over the past year. Congratulations to MemeKon, who won the contest and will be receiving a copy of Check, Please! Year 2.

The other anniversary was that of Transformative Works and Cultures. The TWC committee published the 10th anniversary issue of the scholarly journal, Volume 28: The Future of Fandom. Just in time for this release, the journal got a shiny new server. Thanks to everyone for your patience while we settle into our new home and fix a couple issues.

II. At the AO3

It's been a month of behind-the-scenes work at the AO3. Accessibility, Design & Technology is busy preparing for upcoming changes later in the year. Systems added some new Archive servers. And Open Doors is pleased to announce the completion of the import of the Pretty Lights collection.

In front-end news, AO3 Documentation added a new FAQ about Tag Sets.

Support received 1,084 tickets during September, 50% below the monthly average. A shout-out to Translation, who helps with roughly 10% of all Support tickets! By contrast, Policy & Abuse received around 5,700 tickets this month, though approximately 4,900 of them were spam. Lastly, Tag Wrangling wrangled and raked about 218,190 tags during August (September totals available in the next newsletter).

III. Legal Advocacy

Legal has been hard at work this month helping fans who are concerned about proposed copyright legislation in the European Union. In addition to responding to many questions from fans, they also published two news posts about the legislation. The first post explained the legislation, including Article 11 and Article 13, and why it was unfriendly to fans. The second post, made after a vote on the wording of the legislation, explained how AO3 and other fandom-heavy sites might be affected if it becomes law.

IV. It's All About the Peeps

As of 28 September the OTW has 679 volunteers. \o/ Recent personnel movements are listed below.

New Committee Chairs: Ori (Translation), Kate Flanagan (Fanlore)
New Committee Staff: Tuba Terry (Systems), Elizabeth Chicken (Systems), Wyatt Parsons (Systems), Rachel Bussert (Systems), and 2 other Systems staffers; Isabella Ruffalo (Open Doors), Pete Hicks (Open Doors), telescopicpoems (Open Doors), Kate Flanagan (Open Doors), and 2 other Open Doors staffers; ioana and 1 other Translation staffer
New Tag Wrangler Volunteers: Afi, Beth Boisvert, cageot, Cait Sidh, Cecilia, Chrome, confxzzled, EmpressKat, Felicia W., Haley O'Neill, Hope, JackalMidnight, Kaylie, lovemelikesunday, Mayari, Miss Saucy, NatashaK, nctuwu, Novile, OneSweetMelody, Renquise, sapphire2309, sopor, speakingmermish, sybaritick, TarryKnight, Tori Estel, Vasileios Pasialiokis, waveridden, waywardtrekkie, Zip
New Translation Volunteers: 1 volunteer

Departing Committee Chairs: Lauren Hanna (Communications)
Departing Committee Staff: Molly S (AO3 Documentation), and 1 other AO3 Documentation staffer, afterandalasia (Policy & Abuse) and 1 other Policy & Abuse staffer, 1 Strategic Planning staffer
Departing Tag Wrangler Volunteers: 2babyturtles and 1 other volunteer
Departing Translation Volunteers: Anna Morbach, monnwilk, Nakamura, nanabanana

For more information about the purview of our committees, please access the committee listing on our website.

The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.


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2018-10-07 11:30:29 -0400

Five Things an OTW Volunteer Said

Every month or so the OTW will be doing a Q&A with one of its volunteers about their experiences in the organization. The posts express each volunteer's personal views and do not necessarily reflect the views of the OTW or constitute OTW policy. Today's post is with Lex deLeon, who volunteers as a Support staffer and tag wrangler, and was recently elected to the OTW's Board of Directors.

How does what you do as a volunteer fit into what the OTW does?

As a member of the Support and Tag Wrangling teams, I feel I provide two different aspects of user to volunteer interaction with the Archive. As a tag wrangler, I take loose ideas that people use to describe their stories in the Character, Relationship or Additional Tags fields on their works and make them synonymous with common tags that many people use for searching. There are far too many examples for this, but it is basically like taking fandom ideas and making them make sense to someone who isn't in fandom. The thought process can be the same at times! There can be a lot of research associated with this, especially when someone likes to use fanon specific nicknames. It is a largely invisible, but invaluable task.

As a member of the Support team, I reply to tickets that are sent in by users of the site. This may be as simple as "I can't log in", which is a common complaint to any site with login capability. Those of you out there who have suffered this, you are not alone! Or it could be more complex questions, such as "how do I post a new work". It is always important to me to respond with the utmost of professionalism and respect, as I was once one of those users who didn't know a slash (/) from an ampersand (&). Hint: the first means a romantic or sexual relationship, the second means friendship or platonic.

Overall, I feel my work in the OTW is something that allows me to contribute in a generally positive way to the larger fandom communities that are out there.

What is a typical week like for you as a volunteer?

Generally, any work as a volunteer starts the same way -- caffeine. I will openly admit to being a thorough and unashamed addict, whether it be coffee or energy drinks. Then I will typically peruse new tags that have come in and send them to the appropriate locations as needed. On Support days, I will begin by selecting a ticket which I am comfortable tackling given my level of energy or time -- if a ticket is one which I know will require an hour of research or time, I will not begin working on it when I have ten minutes free. Much of my work as a volunteer is essentially time and resource (read: my own energy levels) management.

My father taught me a crucial lesson as a child: the only normal day was yesterday. Being willing and able to accept this kind of variability has been a huge help to my work as a volunteer.

What made you decide to volunteer?

I had wanted to volunteer for a while but had never happened upon the application at the right time. One day, I came to the Archive to peruse new femslash and saw it -- a shining beacon of a new News post, heralding "Volunteers needed!" I applied and the rest, as they say, was history. The mission of the OTW at large aligns with what I believe we as a fannish culture at large should be striving for -- not just a space for us to post out stories and pictures and videos, but a place that actively strives to protect our rights to do so.

What's the most fun thing to you about volunteering for the OTW?

Of all of the things I have learned and experienced during my time volunteering, the most rewarding thing has been discovering that I am not alone. I am not the only one who sees this rare ship, I am not the only one who sees the need for this fight, and I am not the only one who thinks that Certain Female Characters Were Robbed! While this is something I have also received from my other friends who do not volunteer, it is not always easy to yell into the void of my own fannish tumblr. I wish to discuss these things, to work out my thoughts and find a cohesive narrative from the frequently broken and half baked ideas that we are presented with from canon. The friendships I have made, and the relationships I have forged are ones which I hope are ones which stay with me for a long time.

Other than that, I'd have to say learning about new fandoms. I have SO MANY NEW SHIPS.

What fannish things do you like to do?

I have been writing since roughly 1992, though almost all of my early work is gone. I have never stopped writing, though I have taken hiatuses over the years for personal reasons. I have spent countless hours perusing fan manipulations, fan mixes, fan vids -- but my heart remains with fanfic. Whether reading or writing, that is where my main focus has always been.

I've drifted between fandoms over the years -- oh, the fond memories I have of the long dead Popular mailing list! -- though I do have to admit all of my fandoms have one thing in common. It is a failing, perhaps, or a strength. All of my fandoms have invariably been femslash. It has become a running joke amongst my friends, though additionally an advertisement, that I will invariably know of or be in the fandom for a lot of fandoms that have femslash.

Of everything I do in fandom, remembering what has come before and continuing to work toward allowing others the space and freedom to explore their own fannish tendencies is the thing I am most proud of. It is akin to the classic quote frequently misattributed to Voltaire but which is from Evelyn Beatrice Hall: "I disapprove of what you say, but I will defend to the death your right to say it."

Now that our volunteer’s said five things about what they do, it’s your turn to ask one more thing! Feel free to ask about their work in comments. Or if you'd like, you can check out earlier Five Things posts.

The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.


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