AO3 News

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OTW Elections News

The Elections Committee would like to thank all of our candidates for their hard work in this year's election. With that, we are pleased to present the results of the 2022 Election.

The following candidates (in alphabetical order) have been officially elected to the Board of Directors:

  • Heather McGuire
  • Natalia Gruber

As previously advised, the Board of Directors is sorry to announce that director E. Anna Szegedi, elected in 2021, stepped down from her position on the Board prior to the 2022 election. We are grateful for E. Anna Szegedi’s service and thank her for her work and dedication.

To fill the vacant seat, the candidate who placed third in this election, Michelle Schroeder, has been elected to join the Board of Directors and serve the remainder of E. Anna Szegedi’s term (2 years) starting on October 1. This will guarantee that we continue to have a full Board until the next election.

Board turnover will formally begin on October 1. We wish the new members of the Board well with their terms.

With that, the election season comes to a close. Thank you to everyone who got involved by spreading the word, asking the candidates questions, and, of course, voting! We look forward to seeing all of you again next year.

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Published:
2022-08-13 18:04:31 UTC
Original:
July 2022 Newsletter, Volume 169
Tags:

Newsletter de l’OTW

I. LE FANDOM EN COULEURS CHEZ FANLORE

En juillet, Fanlore a adopté le thème du Fandom en Couleurs, mettant en avant des pages de toutes sortes en lien avec des personnages racisés, des événements et des communautés qui leur rendent hommage, et des articles, discussions et mouvements activistes autour des questions de race et de fandom. Vous pouvez consulter toutes les pages et les thématiques mises en lumière par Fanlore grâce au tag dédié “Fandom in Color” sur Tumblr. (Ou si vous préférez Twitter, #FandominColor !) Fanlore a également tenu une séance de chat consacrée au même thème sur Discord, ce qui a donné naissance à d’excellentes discussions, modifications et toutes nouvelles pages ajoutées au wiki. Merci à tous et toutes les participant-e-s !

II. DU CÔTÉ D’ARCHIVE OF OUR OWN - AO3 (Notre Propre Archive)

Le comité de Documentation d’AO3 a mis à jour deux FAQ en juillet : la FAQ “Profil” et la FAQ “Pseudos”. Dans le même temps, le comité Open Doors (Portes Ouvertes) a terminé l’importation de FrodoHealers, une archive angst et hurt/comfort (NdT : c’est-à-dire centrée sur les souffrances des personnages (“angst”) ainsi que sur le réconfort qui leur est ensuite apporté (“hurt/confort”), consacrée au Seigneur des Anneaux.
Les équipes de Modération et de Support Technique d’AO3 sont toujours impactées par les attaques malveillantes effectuées par e-mail en mai 2022. Le comité de Modération a reçu 1311 tickets au mois de juin, et au moment d’écrire ces mots, le comité de Support Technique estime qu’il en aura reçu environ 1400 au mois de juillet.
En juillet, les gardien-ne-s des tags ont commencé à mettre en place de nouvelles procédures qui leur permettront de relancer le processus de discussion relatif à la mise à jour de consignes importantes. Grâce à ces procédures, le comité d’Organisation des Tags pourra effectuer des progrès plus réguliers et mieux faire face à d’éventuelles situations inhabituelles au fur et à mesure de la croissance de l’archive. Au mois de juin, les organisateur-trice-s ont traité plus de 390.000 tags répartis sur plus de 50.500 fandoms !

III. AILLEURS DANS L’OTW (Organisation pour les Œuvres Transformatives)

Fanlore a annoncé la création d’un nouveau groupe d’utilisateur-trice-s sur Fanlore : ExtendedConfirmed. L’objectif est de rendre plus difficile les utilisations abusives de la fonctionnalité de mise en ligne de fichiers, et ce en accordant aux nouveaux-elles utilisateur-trice-s la permission correspondante seulement après qu’ils/elles aient passé un certain temps sur Fanlore et effectué quelques modifications. Pour plus d’informations à ce sujet, vous pouvez lire les précisions apportées dans la rubrique d’Actualités de Fanlore.
Betsy, la Présidente du comité Juridique, a présenté deux conférences fin juillet à la Comic Con de San Diego. L’une était consacrée au thème des fan-clubs et du droit de la propriété intellectuelle, et l’autre au thème de la liberté intellectuelle des éducateur-trice-s. Le comité a également répondu à un certain nombre de demandes envoyées par des utilisateur-trice-s au cours du mois de juillet, y compris pour les aider à comprendre comment éviter que leurs œuvres de fans soient exploitées par des sociétés du milieu du divertissement sans leur autorisation.
Le centre informatique du comité Administrateur-trice-s Systèmea reçu une partie de ses nouveaux serveurs de bases de données, et peut maintenant passer à la phase de test avant de commencer à les préparer pour leur mise en service. En outre, le comité s’occupe actuellement du remplacement d’appareils défectueux, de la modification imminente de notre infrastructure d’e-mails (en collaboration avec le comité Bénévoles et Recrutement) et du projet commun avec le comité Web visant à assurer (on espère) que moins d’e-mails provenant des sites de l’OTW seront considérés comme du spam par les messageries.
Le numéro de septembre 2022 de la revue Transformative Works and Cultures - TWC (Œuvres et Cultures Transformatives) est en cours de production. De plus, le comité TWC se réjouit à l’idée de commencer à travailler avec les deux nouveaux-elles rédacteur-trice-s qui viennent d’intégrer ses rangs.

IV. GOUVERNANCE

Ce mois-ci, le Conseil d’Administration a continué de travailler aux côtés des autres comités pour réparer les dégâts causés par les attaques du mois de mai. Il a également hébergé une réunion publique concernant ce dernier trimestre le 15 juillet, dont le procès-verbal sera publié sur le site web de l’OTW. Le CA a aussi, entre autres choses, répondu à plusieurs questions relatives au poste de Responsable de la recherche de consultation en diversité.
Le comité Élections (ainsi que les candidat-e-s à l’élection du CA de cette année) a connu un mois très chargé, avec la publication de trois séries de Questions-Réponses et la tenue de quatre séances de chat avec les candidat-e-s. Vous trouverez la retranscription de ces chats et lesdites Questions-Réponses sur le site web du comité Élections.
Si vous êtes membre de l’OTW et admissible au vote lors de l’élection de cette année, vous devriez avoir reçu vos Instructions de Vote par e-mail de la part du comitéDéveloppement et Adhésion. Vous pourrez retrouver la version traduite ce ces instructions sur notre site web grâce au comité de Traduction, dont les équipes de langues s’affairent aussi à traduire les biographies et les manifestes des candidat-e-s. Pour toute question, n’hésitez pas à contacter le comité Élections par le biais du formulaire de son site web. L’élection se déroulera du 12 au 15 août, et votre scrutin vous sera envoyé à l’adresse e-mail que vous avez fournie lors de votre don. Le comité Élections souhaite remercier toutes et tous ses candidat-e-s, et leur souhaite à chacun-e bonne chance !

V. DU CÔTÉ DE L’ÉQUIPE

Entre le 25 juin et le 24 juillet, le comité Bénévoles et Recrutement a reçu 49 nouvelles requêtes et en a traité 68, laissant à ce jour 47 requêtes à traiter (y compris les tâches d’intronisation et de révocation énumérées ci-dessous).
Au jour du 24 juin 2022, l’OTW comprend 955 bénévoles. \o/ Les mouvements de personnel récents sont indiqués ci-dessous.
Nouveaux-elles Président-e-s de Comité : Frost the Fox (Administrateur-trice-s Système)
Nouveaux-elles Bénévoles d’Open Doors : Jennifer D2, Moony et 4 assistant-e-s à l’importation
Nouveaux-elles Bénévoles du Comité Planification Stratégique : Dan-i et Emilie Waggoner
Nouveaux-elles Bénévoles du Comité Support Technique : Ruquas
Nouveaux-elles Bénévoles du Comité Traduction : Rhea (Traductrice)
Nouveaux-elles Bénévoles TWC : Melanie Kohnen et RY Lee (Rédacteur-trice-s)
Président-e-s de Comité sortant-e-s : Matthew Vernon (Administrateur-trice-s Système)
Bénévoles d’Open Doors sortant-e-s : 2 bénévoles de soutien administratif
Bénévoles du Comité Modération sortant-e-s : Zhal
Bénévoles du Comité Administrateur-trice-s Système sortant-e-s : 1 rédacteur-trice technique
Bénévoles du Comité Organisation des Tags sortant-e-s : Alastaire, Putri, ragingrainbow, Reginahalliwell, Sarah Jacobson et Zhirong
Bénévoles du Comité Traduction sortant-e-s : Rucha et 2 autres bénévoles

Pour plus d’informations sur les domaines de responsabilité de nos comités, veuillez vous référer à la liste descriptive disponible sur notre site web.


L’OTW est l’organisme à but non lucratif à la tête de multiples projets, dont AO3, Fanlore, Open Doors, TWC et le Soutien Juridique de l’OTW. L’organisation est dirigée par des fans, l’ensemble de son personnel est bénévole, et son financement repose entièrement sur les dons. Pour en savoir plus à notre sujet, consultez le site web de l’OTW. Pour découvrir l’équipe des traducteur-trice-s bénévoles qui ont traduit ce billet, veuillez vous référer à la page du Comité Traduction.

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Banner of a paper airplane emerging from an envelope with the words 'OTW Newsletter: Organization for Transformative Works

I. FANDOM IN COLOR AT FANLORE

In July, Fanlore had a great Fandom in Color themed month, featuring pages of all kinds related to characters of color; events and communities that celebrate them; and articles, discussions, and fan activism around race and fandom. You can check out all of the great pages and topics Fanlore highlighted using the Fandom in Color dedicated tag on Tumblr. (Or #FandominColor if Twitter is your preference!) Fanlore also held a Discord editing chat on the same theme that gave rise to some excellent discussion, edits and new pages -- thanks to everyone who came along!

II. AT THE AO3

AO3 Documentation completed updates to two FAQs in July: the Profile FAQ and the Pseuds FAQ. Meanwhile, Open Doors completed the import for FrodoHealers, a Lord of the Rings hurt/comfort and angst archive.

AO3's Policy & Abuse and Support teams continue to be impacted by the malicious email attacks from May 2022. Policy & Abuse received 1311 tickets in June, while at the time of this writing, Support was on track to receive approximately 1400 tickets in July.

In July, tag wranglers began the process of putting in place new procedures to allow them to reopen the discussion process for significant guideline updates. This will allow Tag Wrangling to stay current with improvements in how to handle unusual situations as the archive continues to grow. In June, wranglers handled more than 390,000 tags across more than 50,500 fandoms!

III. ELSEWHERE AT THE OTW

Fanlore announced the creation of a new user group on Fanlore, ExtendedConfirmed, which should help guard against misuse of the file uploading function by awarding upload rights to new users after they've been on Fanlore for a little while and made a few edits. You can read more about this in an update on Fanlore:News.

Legal Chair Betsy presented on two panels at San Diego Comic Con in late July. One presentation was about fan clubs and intellectual property law, and the other was about intellectual freedom for educators. Legal also responded to a number of user queries in July, including helping fans figure out how to prevent their fanworks by being exploited by entertainment companies without permission.

Systems' datacenter has received some of its new database servers, and it is doing some testing before moving to prep them for service. In addition, Systems is working on some faulty hardware replacements, collaborating with Volunteers & Recruiting on upcoming changes to our mail infrastructure, and joining Webs in making sure fewer emails from the OTW’s sites (hopefully) will be caught in spam.

TWC's September 2022 issue is now in production. In addition, TWC is looking forward to working with two new review editors who came on board.

IV. GOVERNANCE

This month, the Board of Directors has continued liaising with other committees to deal with the aftermath of the email attacks. It also held a public Board meeting for this quarter on July 15th, and the minutes for this meeting will be posted on the OTW website. Among other things, the Board answered several questions about our Diversity Consultant Research Officer role.

Elections (and this year's Board of Directors election candidates) had a very busy month, posting three sets of candidate Q&As and hosting four candidate chats. You can find the Q&As and chat transcripts on the Elections website.

If you are an OTW member eligible to vote in this year's election, you should have received your Voting Instructions via email from Development & Membership. Translated versions of these voting instructions will also be available on our website thanks to Translation, whose teams have also been translating candidate bios and platforms. If you have any queries, you can contact the Elections Committee through its website contact form. The election will be held August 12-15, and your ballot will come via the email you gave when you donated. Elections would like to thank our candidates and wish them all very good luck!

V. IT’S ALL ABOUT THE PEEPS

From 25 June to 24 July, Volunteers & Recruiting received 49 new requests, and completed 68, leaving us with 47 open requests (including induction and removal tasks listed below).

As of 24 June 2022, the OTW has 955 volunteers. \o/ Recent personnel movements are listed below.

New Committee Chairs: Frost the Fox (Systems)
New Open Doors Volunteers: Jennifer D2, Moony & 4 import assistants
New Strategic Planning Volunteers: Dan-i & Emilie Waggoner
New Support Volunteers: Ruquas (Support Volunteer)
New Translation Volunteers: Rhea (Translator)
New TWC Volunteers: Melanie Kohnen and RY Lee (Review Editors)

Departing Committee Chairs: Matthew Vernon (Systems)
Departing Open Doors Volunteers: 2 administrative volunteers
Departing Policy & Abuse Volunteers: Zhal
Departing Systems Volunteers: 1 Technical Writer
Departing Tag Wrangler Volunteers: Alastaire, Putri, ragingrainbow, Reginahalliwell, Sarah Jacobson & Zhirong
Departing Translation Volunteers: Rucha and 2 other translators

For more information about the purview of our committees, please access the committee listing on our website.


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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Organization for Transformative Works Elections News: Cast Your Vote

The election has opened!

Every OTW member who joined between July 1, 2021 and June 30, 2022 should have a ballot by now. If you didn't get one, please check your spam folder first, then contact us via our contact form. Please note that your donation receipt will be dated in US Eastern Time, so if your donation is listed after 19:59 on June 30, 2022 on the receipt, you won't be eligible to vote. If you are unsure whether your donation was made before the deadline, please contact our Development and Membership Committee by using the contact form on our website and selecting "Is my membership current/Am I eligible to vote?" .

The election will run through August 15, 2022, 23:59 UTC; check this time zone converter to find out what time that will be for you.


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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Published:
2022-08-10 15:16:04 UTC
Tags:

OTW recruitment banner by Blair

Do you have graphic design skills and enjoy creating social media content? Are you interested in social media, community management or outreach? The Organization for Transformative Works is recruiting!

We're excited to announce the opening of applications for:

  • Fanlore Graphic Designer - closing 17 August 2022 at 23:59 UTC or after 40 applications are received
  • Fanlore Social Media & Outreach Volunteer - closing 17 August 2022 at 23:59 UTC or after 40 applications are received
  • Tag Wrangling Volunteer - closing 17 August 2022 at 23:59 UTC or after 120 applications are received
  • Tag Wrangling Volunteer (Chinese) - closing 17 August 2022 at 23:59 UTC or after 30 applications are received

We have included more information on each role below. Open roles and applications will always be available at the volunteering page. If you don't see a role that fits with your skills and interests now, keep an eye on the listings. We plan to put up new applications every few weeks, and we will also publicize new roles as they become available.

All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist our email address in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.

If you have questions regarding volunteering for the OTW, check out our Volunteering FAQ.

Fanlore Graphic Designers

Would you like to help Fanlore reach more fans and get new editors? Do you have graphic design skills and enjoy creating social media content? If so, we need your help! The Fanlore team needs designers to create graphics and banners for social media posts, editing challenges and other outreach projects, to help us reach more fans and potential editors. We have a lot of amazing fan history and fandom content, but we need your help to help others find out about it. If you think you might enjoy that, come and join us!

Applications will close 17 August 2022 at 23:59 UTC or after 40 applications are received.

 

Fanlore Social Media & Outreach Volunteers

Do you have an interest in fandom history, or in fannish culture and the different tropes, ships, communities and viewpoints that make up fandom? Are you interested in social media, community management or outreach? The Fanlore committee is recruiting for Social Media & Outreach volunteers!

Fanlore Social Media & Outreach volunteers are responsible for managing Fanlore’s social media outlets and planning their content, brainstorming ways to reach new editors and promote fandom history, and running Fanlore’s various editing challenges.

No extensive experience required—only reliability, teamwork, good communication skills, and an interest in fandom and Fanlore in particular. Join us!

Applications will close 17 August 2022 at 23:59 UTC or after 40 applications are received.

 

Tag Wrangling Volunteers

The Tag Wranglers are responsible for helping to connect and sort the tags on AO3! Wranglers follow internal guidelines to choose the tags that appear in the filters and auto-complete, which link related works together. (This makes it easier to browse and search on the archive, whether that’s Shěn Wēi/Zhào Yúnlán with ABO Dynamics, Pepper Potts/Tony Stark with angst, g-rated Rose Lalonde/Kanaya Maryam fluff, or Jeon Jungkook & Kim Taehyung | V Are Childhood Friends.)

If you’re an experienced AO3 user who likes organizing, working in teams, or excuses to fact-check your favorite fandoms, you might enjoy tag wrangling! To join us, click through to the job description and fill in our application form. There will also be a short questionnaire that will help us assess whether you have the skills and attributes that will lead to your success in this role.

Please note: You must be 18+ in order to apply for this role. For this role, we’re currently looking for wranglers for specific fandoms only, which will change each recruitment round. Please see the application for which fandoms are in need.

Wranglers need to be fluent in English, but we welcome applicants who are also fluent in other languages, especially af Soomaali (Somali), Bahasa Indonesia (Indonesian), Español (Spanish), Filipino, Italiano (Italian), Polski (Polish), Português, Tiếng Việt (Vietnamese), ไทย (Thai) and 中文 (Chinese - we welcome all dialects) — but help with other languages would be much appreciated!

Applications will close 17 August 2022 at 23:59 UTC or after 120 applications are received.

 

Tag Wrangling Volunteers (Chinese)

The Tag Wranglers are responsible for helping to connect and sort the tags on AO3! Wranglers follow internal guidelines to choose the tags that appear in the filters and auto-complete, which link related works together. (This makes it easier to browse and search on the archive, whether that’s Shěn Wēi/Zhào Yúnlán with ABO Dynamics, Pepper Potts/Tony Stark with angst, g-rated Rose Lalonde/Kanaya Maryam fluff, or Jeon Jungkook & Kim Taehyung | V Are Childhood Friends.)

If you're a fluent Chinese speaker who likes organizing, working in teams, or excuses to fact-check your favorite fandoms, you might enjoy tag wrangling! To join us, click through to the job description and fill in our application form. There will also be a short questionnaire that will help us assess whether you have the skills and attributes that will lead to your success in this role.

Please note: You must be 18+ in order to apply for this role. We’re currently looking for applicants who are fluent in both English and Chinese (Traditional and Simplified both welcome). The work will involve both regular Tag Wrangling work and translating tags from Chinese into English.

Applications will close 17 August 2022 at 23:59 UTC or after 30 applications are received.

 

Apply at the volunteering page!


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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Telescope pointed at an OTW logo made of stars with the words 'Spotlight on Strategic Planning'

The Organization for Transformative Works (OTW) is pleased to share with you our vision statement. The document below will be the framework for our new strategic plan. (You can find out more about our previous strategic plan in the linked 2020 post.) During the next 12 months or so we will be finalizing specific goals and action plans to make these items happen. While our final plan will need to be flexible and adapt to changes around us, this vision statement is the foundation of what we want to work towards to improve the OTW and help it continue providing services to fans.

Mission Statement

The Organization for Transformative Works (OTW) is a nonprofit organization established by fans to serve the interests of fans by providing access to and preserving the history of fanworks and fan culture in its myriad forms. We believe that fanworks are transformative and that transformative works are legitimate.

The OTW represents a practice of transformative fanwork historically rooted in a primarily female culture. The OTW will preserve the record of that history as we pursue our mission while encouraging new and non-mainstream expressions of cultural identity within fandom.

Strategic Vision

Our vision for the OTW of three years from now is a stable, consistent, connected, and continually growing organization that is proactive about its role in fandom and beyond, and continues to serve fans.

The OTW will use this strategic plan to create key internal improvements that will help support and retain current volunteers, attract new ones, and encourage transparency and the OTW's capacity to adequately serve diverse groups of fans worldwide.

Priorities & Challenges

Visioning discussions within the OTW have determined six main priorities and five major challenges to focus on within the next three years:

Priorities:

  • AO3 Development
  • Internal Sustainability
  • Governance Development
  • Paid Staff
  • External Communication
  • Diversification of Fundraising

Challenges:

  • Siloing
  • Retention and Recruitment
  • Diversifying Spaces
  • Legal Challenges
  • Public Narrative

These priorities and challenges, laid out in further detail below, will be used to shape our strategic plan.

Priorities

Visioning discussions within the OTW have determined our six priorities for the next three years.

AO3 Development
We will continue to develop the Archive's infrastructure. This will include exploring the development of tools to prevent and combat harassment, help users create a self-managed experience, make the interface accessible to non-English-speaking users, and expand our multimedia support. These new features align with AO3's development roadmap, and will not come at the expense of existing coding priorities and ongoing maintenance.

Internal Sustainability
The OTW will improve the sustainability of our internal committees by focusing on succession planning, diverse recruitment, delegation, retention, documentation, conflict management, and internal communication.

Governance Development
We will continue to revise and carry forward the proposals for re-envisioning our leadership models that were developed during the 2017-2020 strategic plan.

Paid Staff
We will explore models for incorporating into our structure a limited number of paid staff positions that will not replace volunteer roles, but instead provide necessary infrastructure to keep our work sustainable within a majority-volunteer organization. A Paid Staff Officer will be appointed by the Board to manage next steps towards incorporating paid staff.

External Communication
We will remodel our external communication to increase awareness of our mission, strengthen the consistency and reach of our public messaging, and improve public relations by increasing transparency with both members and non-members about the OTW as a whole.

Diversify Fundraising
We will work to strengthen the financial stability of the OTW by exploring areas such as additional non-commercial/non-advertising fundraising methods and low-risk investment opportunities. We will continue working to ensure that our financial practices are in keeping with the best practices for nonprofit organizations.

Challenges

Our leadership and volunteers have worked throughout the visioning process to articulate the challenges they see the OTW currently facing, or facing in the next three years. We are committed to facing these challenges as we work for our organization's future, and to sharing our work transparently with our stakeholders.

Siloing
The OTW's structure tends to be siloed, with different parts of the organization not frequently informed and engaged with work that doesn't directly touch on their purview.

This impacts organization-wide projects and initiatives, internal communication, transparency, volunteer retention, and committee sustainability—it is hard to work together when mechanisms to do so don't exist. When we cannot share resources and support between different parts of the organization, each committee is left to manage on their own in case of emergency leadership transition, reactionary workload, etc.

  • In order to move towards sustainability, we will improve our internal communication and our consistency across the organization.
  • Future models for governance and staffing structures will address siloing.

Retention and Recruitment
Many of our OTW committees have high rates of turnover, and fall into a cycle of recruitment, training, and loss of new recruits, meaning that they must soon begin recruiting again. A connected concern is recruitment cycles that do not yield enough, or sometimes any, new recruits to fit a committee's needs.

This impacts burnout and workload distribution for long-time volunteers and knowledge-holders ("linchpins"), who rarely have their workload burden eased by new recruits. It also impacts overall committee capacity, as recruitment and training take time away from other work.

  • In order to move towards sustainability, we will improve our yield of quality recruits that fit a committee’s needs, our retention of new recruits, and our ability to move new recruits into positions of responsibility previously held by linchpins.
  • Paid staff positions, if created, will be designed to relieve linchpin workload burdens.

Diversifying Spaces
The OTW has received valid criticism as to its failure to prioritize creating a space that is welcoming to all groups, especially Black fans and fans of color. Because of this inaction, the tools, goals, and strategies for prioritizing diversity are not in place across all parts of the OTW, resulting in many fans and volunteers feeling unwelcome on the Archive and in the Organization.

We will work on the implementation of processes to increase diversity and inclusion within the OTW, allowing the incorporation of policies to establish a system in which volunteers are actively welcomed within the Organization, and fully assisted when faced with discrimination of any kind.

We will develop additional resources to document and evaluate shortcomings in the OTW, and new mechanisms to proactively discover problems we may have overlooked. These efforts will be guided by, and involve at all levels, volunteers from non-American, non-Western backgrounds as well as those who are ethnic minorities in the United States and other Western countries. Avenues that we will consider and plan for addressing diversity and inclusion include:

  • Contracting with an individual or organization to consult on issues of racial bias and inequality within the Organization and its projects. Options for this will be researched by a dedicated Diversity Consultant Research Officer, appointed by the Board of Directors.
  • Using the Organization’s current resources to address diversity by starting volunteer resource groups. The implementation of volunteer resource groups would be integrated into our current workflow, for example, by creating spaces for volunteers of different groups, who may suggest, advise, be consulted on, or provide information for OTW policies that may affect their experience within the OTW and its projects.
  • Expanding our recruitment sources to diversify the set of candidates considered for our roles, such as by posting advertisements for OTW volunteer opportunities to non-OTW websites.
  • Creating a more welcoming environment by continuing to develop the features to provide individual users with more control over their experiences, such as blocking, permanent-filtering, or other customization features. These features will preserve users’ freedom of expression on the Archive while enabling each individual to self-manage how they interact with content and users.

Legal Challenges
The OTW has observed and weathered many legal challenges in the landscape of transformative works, both in the form of new legislation that threatens to shift that landscape, and attacks under existing legislation. We anticipate that these legal challenges will continue into our future.

Though our Legal Advocacy is on the front lines of dealing with these challenges, they impact all parts of the organization when they necessitate shifts in our projects' Terms of Service, revisions of our internal practices as a nonprofit organization, or other large-scale changes.

  • Our sustainability efforts will ensure the continued capability of our strong Legal committee.
  • Our future models for governance and staffing will ensure that our organization is agile and flexible, able to consistently adapt to the rapidly-changing landscape that we exist within.

Public Narrative
Though the Archive of Our Own has strong name recognition in many fandom communities, the OTW itself is less well-known and our history, purpose, and structure are not widely understood. We often confront public relations challenges regarding misinformation within our main constituencies.

We will work to improve public relations by increasing transparency with both members and non-members about what the OTW is and does. This will positively impact our ability to share our message and mission with our key constituents, and will reduce complications in fundraising due to a lack of public clarity about the role of the OTW. Avenues that we will consider and plan for expanding and streamlining our public narrative include:

  • Increasing exposure of the OTW’s goals and missions to constituents—fanwork creators, readers, donors, scholars, and the general public—via new formats. For instance, sharing the OTW’s history, purpose, structure and other related contents in infographics.
  • Encouraging committees to explore the possibility of creating publicly-facing video content to explain the work that they do, and how it fits into the OTW as a whole. This could include tutorials, explainers, short news updates, and similar content, which may be more accessible to some users than our traditional text-centric communication approach.
  • Remodeling our communication strategy to improve our transparency and increase the visibility of the OTW, and to ensure that we are communicating our mission and narrative effectively.

The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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All About Spike banner with the text in the middle and a photo of Spike on either end

All About Spike, a Buffy the Vampire Slayer fanfiction archive, is being imported to the Archive of Our Own (AO3).

In this post:

Background explanation

All About Spike is a large selective Buffy the Vampire Slayer and Angel archive for fanfiction and essays about the character Spike. It was founded in July 2002 by drinkthehalo, who is the archivist. The archive focuses on fanfiction that explores the ambiguities of Spike's character with an eye toward his redemption.

The archive is moving to the AO3 in order to keep the works available for the readers who love them, for future generations of Spike fans to discover, and for anyone interested in fanfiction of the early 2000s.

The purpose of the Open Doors Committee’s Online Archive Rescue Project is to assist moderators of archives to incorporate the fanworks from those archives into the Archive of Our Own. Open Doors works with moderators to import their archives when the moderators lack the funds, time, or other resources to continue to maintain their archives independently. It is extremely important to Open Doors that we work in collaboration with moderators who want to import their archives and that we fully credit creators, giving them as much control as possible over their fanworks. Open Doors will be working with drinkthehalo to import All About Spike into a separate, searchable collection on the Archive of Our Own. Eventually links to the old site will redirect to the collection on AO3, which can be searched and filtered in order to locate individual imported works.

We will begin importing works from All About Spike to the AO3 after August.

What does this mean for creators who had work(s) on All About Spike?

We will send an import notification to the email address we have for each creator. We'll do our best to check for an existing copy of any works before importing. If we find a copy already on the AO3, we will invite it to the collection instead of importing it. All works archived on behalf of a creator will include their name in the byline or the summary of the work.

All imported works will be set to be viewable only by logged-in AO3 users. Once you claim your works, you can make them publicly-viewable if you choose. After 30 days, all unclaimed imported works will be made visible to all visitors. We will then permanently close down the site.

Please contact Open Doors with your All About Spike pseud(s) and email address(es), if:

  1. You'd like us to import your works, but you need the notification sent to a different email address than you used on the original archive.
  2. You already have an AO3 account and have imported your works already yourself.
  3. You’d like to import your works yourself (including if you don’t have an AO3 account yet).
  4. You would NOT like your works moved to the AO3.
  5. You are happy for us to preserve your works on the AO3, but would like us to remove your name.
  6. You have any other questions we can help you with.

Please include the name of the archive in the subject heading of your email. If you no longer have access to the email account associated with your All About Spike account, please contact Open Doors and we'll help you out. (If you've posted the works elsewhere, or have an easy way to verify that they're yours, that's great; if not, we will work with the All About Spike mod to confirm your claims.)

Please see the Open Doors Website for instructions on:

If you still have questions...

If you have further questions, visit the Open Doors FAQ, or contact the Open Doors committee.

We'd also love it if fans could help us preserve the story of All About Spike on Fanlore. If you're new to wiki editing, no worries! Check out the new visitor portal, or ask the Fanlore Gardeners for tips.

We're excited to be able to help preserve All About Spike!

- The Open Doors team and drinkthehalo

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OTW Elections News

At this time, all members of the OTW who are eligible to vote should have received an email linking to the voting instructions for 2022. The subject line was "Voting Instructions for Organization for Transformative Works (OTW) Board Election". Please note that anyone who didn't receive this email is not on the voter rolls this year and will not receive a ballot.

The voting instructions email contains a link to a test version of the ballot. Please follow that link to make sure that the page displays correctly and the candidates are visible. If not, please ensure you are not blocking JavaScript from ajax.googleapis.com, bootstrapcdn.com, and/or opavote.com.

If you are an OTW member and didn't receive this email, please do the following:

  1. Check your spam folder.
    • If you use Gmail, check your Social tab.
    • If the email is marked as spam, unmark it. Otherwise, you will not receive your ballot, as it will end up in spam as well.
  2. If no email is present, open your donation receipt and check the date.
    • To vote in this election, your receipt must be dated between July 1, 2021, and June 30, 2022, inclusive of both dates. Receipts are dated in EDT time zone but the cutoff is in UTC; your receipt may list June 30, 2022 but you won't be eligible if the donation was after midnight UTC on July 1.
    • If you paid by check, your membership is measured by the arrival date of the check.
  3. If your donation was made during the eligible time period, make sure you checked the box to become a member. Membership is voluntary for those who donate at least $10; only members can vote.
  4. If you did become a member, make sure you neither marked any email from the OTW as spam nor opted out of OTW emails or last year's ballot. If you did so and would like to vote this year, you'll need to follow step 5 below.
  5. If you donated at least $10 during the eligible period and you checked the box to become a member, please fill out the Elections Contact Form and select the topic "Is my membership current/Am I eligible to vote?" Make sure to include the email you used when donating.
    • Membership has no connection to being a user of AO3 or Fanlore. Please don't give us your AO3 or Fanlore username – we have no way of knowing who that name belongs to, and we don't want to know.

Most importantly, if your voting instructions email bounces, gets marked as spam, or you opt out, you will not receive a ballot for this year's election, and you may not receive a ballot next year. Similarly, if any of those things happened to last year's election emails, you will not receive a ballot this year. Therefore, if you previously opted out of OTW emails or marked them as spam and would like to vote, fill out the Elections Contact Form and select the topic "Is my membership current/Am I eligible to vote?"

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